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the tutorials

Follow the steps to install and use various functions in Word; you can also watch the video demonstration below.

Installation and login

Install the Word add-in on Windows and open the translation panel.

  1. Get the official Windows installer from the download page and completely close Microsoft Word before installing.
  2. Run the installation program and follow the prompts to complete the installation.
  3. Open Word, click "AI Assistant" on the far right side of the menu bar, and open the translation panel in the lower functional area.
  4. Log in with your account; translation requires an Internet connection, and the glossary and custom Prompt are synchronized with your account.

Go to download → Complete installation tutorial →

WPS Installation and activation

The same installation package enables translation in WPS Writer and WPS Spreadsheets; includes Trust Center / COM add-on configuration.

  1. After closing the Word, Excel and WPS Writer/tables, get the official installer from the download page and complete the installation.
  2. Open the WPS Writer or WPS Spreadsheets, click "AI Assistant" on the far right side of the menu bar, and open the translation panel in the lower ribbon.
  3. After logging in to your account, you can use full text, entire table, selection, and word segmentation translation; translation requires an Internet connection, and the glossary and custom Prompt are synchronized with the account.
  4. If WPS prompts that third-party COM add-ons are disabled or there is no "AI Assistant" in the menu bar, go to "File → Options → Trust Center" and check "Enable all third-party COM add-ons", or go to "Tools → COM Add-ons" to check WordAddin.Connect / ExcelAddin.Connect and restart WPS It takes effect later (more common starting from WPS 12.1.0.26895).

Go to download → WPS COM Add-in activation tutorial →

Word Built-in translation cannot be used

Unable to access the service, Word 2016 No available service, long document failure: troubleshoot according to the phenomenon and version, or use the sidebar full-text translation instead.

  1. Check whether the error reported is "unable to access service" or "no available service/no instance of related service".
  2. Test with one or two pages of new documents; if long documents fail, please see the Hub's Long Documents section. There is no need to switch VPN on and off repeatedly.
  3. Word 2016 / Office 2016 If the service is offline, install TopCopilot sidebar translation.

Open Troubleshooting Hub → 129 pages paper actual measurement →

Excel Translation is not available

TRANSLATE displays #NAME?, the translation review pane is blank, and the entire table cannot be translated: troubleshoot by function / pane / entire table, or use the sidebar to translate the entire table.

  1. First, distinguish whether the function is unavailable, the translation pane cannot be opened, or Excel itself does not have a whole table translation button.
  2. It is normal that the buyout version Excel does not have TRANSLATE; if the pane is blank, check the network, Office updates and add-ons first.
  3. To translate tables in batches and retain formulas, use TopCopilot to translate the entire table in the sidebar.

Open the troubleshooting guide → Excel Translation Add-in →

Whole book translation and table display

Check "Translate all worksheets" to translate all visible tables at once; after translation, use "Table display" to switch between translation, bilingual and original text.

  1. The add-in requires 1.0.113 and above. Open "Full Table Translation" in the Excel or WPS Spreadsheets and click "Advanced Settings".
  2. Check "Translate all worksheets" and confirm the instructions: only visible tables will be translated, hidden tables will not be translated; it will take more time and points than just translating the current table.
  3. You can choose to write it back as "Translation" or "Bilingual" by default, then click "Start Translation".
  4. After the translation is completed, a "table display" will appear in the sidebar: click "Translated Text" for external transmission, click "Bilingual" for proofreading, and click "Original Text" before reading the translation.

Full book translation tutorial → Excel Translation Add-in →

Edge Translation failed

"This page cannot be translated" and the translation button is missing: check the language settings, Bing services and policy extensions, or use the web translation add-in for bilingual comparison.

  1. Try refreshing the page again; if it still fails, turn off the proxy/VPN, and turn on edge://settings/languages to confirm the translation switch.
  2. For company computers, check edge://policy; for personal computers, you can temporarily disable the extension and try again.
  3. When the built-in translation cannot be repaired, install the web page translation add-in and insert the translation below the original text.

Open the troubleshooting guide → Webpage Translation Extension →

Full-page translation

The entire document is translated and written back section by section to Word, which is suitable for reading and comparing; after the text is translated, the pictures and charts in the document can also continue to be translated. If there is no Windows, you can upload docx on the online translation page.

  1. It is recommended to save a copy in Word first and keep the original for comparison.
  2. Click "Full-text Translation" in the sidebar → select the target language → "Start Translation", and select the write-back method "Translation" or "Bilingual" in the pop-up box (you can check "Don't prompt next time", and then change it in the icon on the right side of the target language).
  3. The translation is written back to the text in paragraphs; the process can be paused or continued.
  4. In the sidebar, you can view the original text/translation by paragraph. If you are not satisfied, you can restore the paragraph to the original text.
  5. After the text is completed, if the document contains pictures or charts, you can follow the prompts to continue the picture translation and replace the original pictures.

Function description → Online translation →

Selection translation

Only translate the selected content and write it back, suitable for checking paragraph by paragraph.

  1. Select the text you want to translate in Word.
  2. Sidebar "Selected Translation" → Select the target language → "Start Translation".
  3. The translation is written back to the selection; when the write-back mode is "Bilingual", the translation is inserted below the selected paragraph, and the sidebar also supports restoring the original text by item.

Function description →

Selected-text translation

The sidebar displays the translation, and the text is not modified by default, which is suitable for assisting reading.

  1. Open “Translate on Selection” in the sidebar and choose the target language.
  2. Select a sentence, paragraph or cell that you don't understand, and it will be translated automatically after releasing the mouse.
  3. Read the translation in the sidebar; if necessary, click "Write to Document" to replace the selection or insert at the cursor.

Function description →

Glossaries

Fixed translations of company names, product names, etc., and automatically applied during translation.

  1. In the Word menu, select “AI Assistant” → “Glossary.”
  2. Create a new glossary, add source/translation, or import via CSV.
  3. Turn on “Enable” in the list on the left (multiple glossaries can be enabled at the same time).
  4. When performing full text, selection or word segmentation translation, matching terms will participate in the translation.

Function description →

Browser Extension: Web Translation

Install the TopCopilot AI translation assistant in Chrome / Edge to translate the entire web page with one click and compare it bilingually.

  1. Open Microsoft Edge Add-ons and install TopCopilot AI Translation Assistant (Edge 114 or later). The Chrome Web Store listing is coming soon.
  2. Open any English web page, click the toolbar icon to open the sidebar, and select the target language and translation engine.
  3. Click "Translate this page" and the translation will be inserted paragraph by paragraph below the original text to form a bilingual comparison; you can also switch to translation only or restore with one click.
  4. Select an English word or sentence in the web page, and the sidebar will display the dictionary definition, translation or English grammar analysis.

Web translation add-in landing page → Install in Edge store →