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العربيةStatements and bank transactions
Extract transaction tables from PDFs into xlsx for filtering and summing.
PDF to Excel online
Turn bank statements, quotes and scans into editable cells
Windows add-in writes to the current workbook · Online conversion exports xlsx
- Detects layout and tables
- Editable cells
- Windows add-in writes to workbooks
- Online conversion exports xlsx
Stop retyping PDFs by hand. TopCopilot detects tables in PDFs and their layout and text: the add-in writes to the current Excel / WPS workbook, while the web version downloads a filterable, sum-ready xlsx.
PDF in, spreadsheet out
PDF to Excel and PDF to spreadsheet mean cells you can filter and total, not a page pasted back as an image.
Upload a PDF in your browser for online conversion, with no software installation. Excel AI Assistant is a Windows add-in; install it first to write results into the current workbook.
Two ways to use it, three steps each
The add-in writes to the current sheet; the web version downloads xlsx. Both electronic and scanned PDFs are supported.
Windows add-in
- 1
Open the sidebar
After installing the Windows add-in, open the target workbook in Excel or WPS Spreadsheets, open the sidebar from the AI Assistant menu and sign in.
- 2
Upload a PDF
Upload a PDF in the AI Assistant chat. You can attach up to 5 files at a time, with a maximum of 5 MB per file and 50 pages per PDF; specify page numbers in the prompt for multi-page files.
- 3
Write to the current sheet
Describe the tables to extract, what each column means and where to write them in natural language. After sending, data is written cell by cell into the current workbook, ready for sorting, summing or formulas.
Convert online (no install)
- 1
Sign in
Open the online tools and sign in to your TopCopilot account with WeChat or SMS.
- 2
Upload a PDF
Switch to PDF to Excel and upload a single PDF up to 10 MB and 20 pages.
- 3
Download xlsx
Optionally enter conversion requirements (up to 2,000 characters) to specify the tables you need, then preview and download the xlsx when conversion is complete.
Web or add-in
Both use the same recognition capability; choose the one that fits how you work with spreadsheets.
| Comparison | Web PDF to Excel | Excel AI Assistant add-in |
|---|---|---|
| Output | Download editable .xlsx | Writes directly to the current workbook |
| Installation | No installation; opens in a browser | Windows installer |
| Best for | Occasional conversion; Mac / phone | Fill in spreadsheets and keep calculating every day |
| Getting started | Convert now | View Excel AI Assistant |
When is it useful?
If you have a PDF and need the data, PDF to Excel can save the time of retyping it.
Supplier quotes
Restore non-copyable quote tables into cells for easier price comparison.
Data tables in research and annual reports
Extract just the tables as Excel and create charts.
Scanned PDFs
Even PDFs created from scans, where text cannot be selected, can have their table structure detected.
Occasional conversion; Mac / phone
Upload in your browser without installing the Windows add-in first.
If you enter data in Excel every day and the result must be written directly into the current workbook, use Windows add-in (Excel AI Assistant). For occasional conversions or work on a Mac / phone, use online conversion on this page.
Which PDFs convert accurately?
Table layout determines reconstruction quality. Check which category your file falls into.
Works well
- Regular tables with clear row and column borders
- Electronic PDFs exported directly by software
- Clear, straight, high-resolution scans
- Specify which tables to extract in Conversion requirements
Needs manual checking
- Multi-page continuations with repeated headers
- Complex merged cells or layouts without borders
- Watermarks or stamps covering data areas
- Check key amounts and total rows item by item
Only have a screenshot and no PDF? Use Image to Excel , which supports direct pasting.
Frequently asked questions
What is the difference between the Windows add-in and online conversion?
Both use the same PDF to Excel / PDF to spreadsheet capability. The Windows add-in uses Excel AI Assistant in the sidebar and writes results directly into the current workbook; the no-install web version downloads an editable xlsx after recognition and works on Mac and mobile. Web: max 10 MB and 20 pages per file; add-in: max 5 MB and 50 pages per file.
Is there a size or page limit for PDF to Excel?
Web version: a single PDF can be up to 10 MB and 20 pages, with one file at a time. Split or compress larger files before uploading. Add-in sidebar: up to 5 MB and 50 pages per file.
Can I convert a large PDF containing full-page images?
Scans and full-page photo PDFs can be converted with PDF to Excel, but the web version allows up to 10 MB and 20 pages per file; the add-in allows up to 5 MB and 50 pages. Split or compress very large files first. If you only have one oversized image and no PDF, use Image to Excel , up to 10 MB per image.
Can I convert scanned (image-based) PDFs?
Yes. Scans are analyzed for layout before tables are extracted; results depend on scan clarity. Clear, straight scans without watermark obstruction are more accurate.
What if a PDF contains multiple tables?
We extract as many as possible in order. To select specific tables, describe them in Conversion requirements or the add-in prompt (for example, only the expense details table on page 3). The web version accepts up to 2,000 characters.
Are conversion results accurate?
Regular tables with clear rows, columns and borders work best. Multi-page tables, complex merged cells or layouts without borders may need manual adjustments; check key figures and total rows after export.
What format is the output?
The web version outputs .xlsx, which opens directly in Excel, WPS Spreadsheets or Numbers. The add-in writes data into the current workbook, so no extra save-and-copy step is needed.
What is the difference between PDF to Excel and Image to Excel?
For PDF files, including scans, use PDF to Excel. For screenshots, photos or images received in WeChat, use Image to Excel ; the web version also supports Ctrl+V pasting.
Can I use it on a Mac or phone?
The web version opens directly in a browser. Mac, iPad and phone users can sign in by scanning a code without installing the add-in. To write directly into the current Excel / WPS workbook, use the Windows add-in.
Is my PDF stored, and how are credits charged?
Uploaded files are used only for the current conversion task and temporary files are removed afterward. Charges are deducted from your credit balance based on actual pages and parsing volume, and your balance is checked before upload.
Online tools
The same web workspace can also convert images to Excel and translate Word documents and Excel spreadsheets.
Online Word document translation
Upload .docx and download the AI translation, preserving the original layout where possible.
Learn more →Online Excel spreadsheet translation
Upload .xlsx to translate cell by cell while preserving formulas and workbook structure.
Learn more →Online image translation
Translate screenshots and photos: upload or paste an image with text, then generate and download a translated image.
Learn more →English grammar analysis
Enter a long, complex English sentence to label its subject, predicate, object, attributive, adverbial, complement, clauses, tense and voice.
Learn more →Image to Word online
Turn screenshots and scans into editable .docx files while preserving the original formatting and illustrations where possible.
Learn more →Image to Excel online
Turn table screenshots, pasted images and photos into editable .xlsx files.
Learn more →Online PDF translation
Powered by Tencent Hunyuan Hy-MT2-Pro. Upload a PDF with a text layer and download bilingual and translation-only PDFs, preserving the original layout where possible.
Learn more →Start converting PDF to Excel
After installing the Windows add-in, write results back from the Excel sidebar; the no-install web version lets you upload a PDF and download xlsx.
