TopCopilot logo TopCopilot

An AI translation assistant inside Word, Excel, PowerPoint and WPS
Keep your document layout

Translate entire documents, sheets or presentations in one click. Translations are written back in place while preserving formatting where possible. Translate PDFs and web pages too: one account covers the Windows add-in, browser extension and web tools.

Free download (Windows) Try online (Mac / mobile)

Just one PDF to translate? Try online PDF translation Reading foreign-language websites? Use the browser extension Feature Details

Word translation demo · Click to play

Word, Excel, PowerPoint, WPS Writer, WPS Spreadsheets and WPS Presentation share one Windows installer. PDF and web page translation require no installation.

One account · Three ways to use it

Where would you like to use it?

Use the same account in Office and WPS, in your browser, or directly on the web. Choose the option that fits your files and device; you do not need to install everything.

Windows · One installer

Inside Office and WPS

Word, Excel, PowerPoint, WPS Writer, WPS Spreadsheets and WPS Presentation share one installer and consistent sidebar menus. Translations are written back in place while preserving formatting where possible.

Also Excel AI Assistant (PDF/image to Excel) Excel Formula Generator

Free download (Windows)

Chrome / Edge · One extension

Inside your browser

Read foreign-language web pages and reply to emails without switching to a translation website. Translations appear below the original paragraphs, focusing on the main content and skipping navigation and ads.

The extension also includes selected-text translation, a word dictionary and English grammar analysis. Switch between Bing, Google, built-in browser AI and LLM engines.

Install from Edge Add-ons

No installation · Web tools

Use it directly on the web

No Windows device, or just need to process one file? Upload it to get the result. Works in browsers on Mac and mobile too.

The web tools handle PDFs, images and scanned files. For document and spreadsheet translation, use the Windows add-in.

Use the web tools

Find features by task

Not sure what to install? Start with your task

Whole documents in Word, entire sheets in Excel, full presentations in PowerPoint, bilingual comparison, PDF or screenshot tables, web pages and email. Feature guides explain the steps; tutorials show practical examples.

Word / WPS Writer: translate whole documents, keep formatting

No need to copy contracts, manuals or papers into a website and paste them back. Translate the whole document or a selection in place, preserving bold text, numbering and table structure where possible. Images and charts in the document can also be translated and replaced.

Features Translate online →

Excel / WPS Spreadsheets: Translate entire sheets, leave formula columns unchanged

Need to localize entire SKU sheets or multi-sheet quotes? Select “Translate all worksheets” to translate every visible sheet in the workbook at once; formulas, dates, and number formats stay intact, ready to send after translation.

Features

PowerPoint / WPS Presentation: translate presentations, including layout and notes

Translate an entire presentation, the current slide or a selection, including chart titles, SmartArt and speaker notes. Slide layouts are preserved where possible, and text that is too long is automatically resized to fit text boxes.

Features PowerPoint translation add-in →

Bilingual view: Translations appear below the originals, switch back anytime

Need to understand foreign-language contracts or manuals before delivery? In Word / WPS Writer and Excel / WPS Spreadsheets, select “Bilingual” as the write-back mode; after translating a spreadsheet, you can switch between Translation / Bilingual / Original without retranslating.

Features

PDF / screenshots into Excel, no manual data entry

Upload supplier PDF quotes or tables in WeChat screenshots as attachments in the sidebar AI assistant, then use instructions to write them into the current workbook. You can further process the extracted data with formulas.

Features

Read English websites and email side by side

Click Translate This Page in the browser extension to insert translations below the original body text. Gmail and Outlook messages work too. Bing, Google and the browser's built-in AI engines are ready to use.

Features

Compatibility

Supported applications and features

One Windows installer registers the add-in in both Microsoft Office and WPS Office, automatically matching 32-bit or 64-bit versions. The table below compares add-in features; PDF and web page translation run in your browser.

Features Word Excel PowerPoint WPS Writer WPS Spreadsheets WPS Presentation
Whole-document / sheet / presentation translation
Entire Word documents, Excel sheets and presentations
Bilingual translation
 — —
Selection translation
Selected-text translation
 — —
Image translation
 — —
Chart / SmartArt text
Speaker notes
 — — — —
Glossaries
Custom prompts

Bilingual translation is available in Word, Excel, WPS Writer and WPS Spreadsheets (add-in 1.0.122+). PowerPoint and WPS Presentation currently write back translated text only. Excel and WPS Spreadsheets translate at cell level. The presentation ribbon supports entire presentations, current slides and selections. AI Fill is currently available only in Word and WPS Writer.For details, see the presentations section of the feature guide。 View the full feature comparison →

Common use cases

Explore typical use cases organized by industry. Click to view steps and feature combinations.

International Trade Professionals

Contracts, quotations, and manuals: translate full copies, check selected clauses, and standardize terminology with a glossary.

Cross-Border E-Commerce

Translate a master listing into multiple languages, preserving lists and bold selling points, then save separate copies and upload them to each platform.

Working and Studying Abroad

Read translated copies of foreign-language reports alongside the originals, using selection translation for difficult sentences; then translate drafts in your native language into the target language.

Researchers

Translate selections or the full text of excerpts and paper drafts within Word, using a glossary to keep terminology consistent. Translations require human review.

Translate between widely used languages

Translate in either direction between Chinese, English, Japanese, French, Arabic and other widely used languages in Word, Excel, WPS and the browser extension. Check the add-in for the complete list.

  • English
  • Japanese
  • Russian
  • Malay
  • Thai
  • German
  • French
  • Spanish
  • Indonesian
  • Vietnamese
  • Korean
  • Arabic
  • Simplified Chinese
  • Traditional Chinese

View all languages →

Frequently asked questions

Questions before downloading? Start here for installation, formatting and pricing.

Will translation change the formatting of my Word, Excel, PowerPoint or WPS files?
Native Word documents, Excel workbooks and presentations generally retain their layout well. Excel translation changes only text cells, leaving formulas and number formats untouched. PowerPoint translation aims to keep text boxes and chart titles in place.
Is bilingual translation supported? How can I compare languages in Word, Excel and WPS?
Word and Excel support bilingual comparison: insert translations below paragraphs or switch between languages within a table cell. PowerPoint and WPS Presentation currently write back translated text only. All use the same installer. Bilingual output in Word and Excel requires add-in version 1.0.122 or later.
How much does TopCopilot cost?
Free trial credits are included at sign-up. Monthly fees and monthly credits for Pro / Pro Max are on the pricing page (/pricing). Other tiers follow what the Account page in the Word sidebar shows after you sign in.
Which languages are supported?
Supported languages include English, Japanese, Russian, Malay, Thai, German, French, Spanish, Indonesian, Vietnamese, Korean, Arabic, and Simplified and Traditional Chinese. If you need another language, contact support to request it.

View all FAQs →

Download and try it in Word, Excel, PowerPoint or WPS

Requires Windows with Word, Excel or PowerPoint 2016+, or WPS Writer, Spreadsheets or Presentation 2023+. After installation, open AI Assistant from the ribbon to get started.

Free download (Windows) Try online (Mac / mobile)