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TopCopilot Enterprise Edition

Word/Excel/WPS Local translation software Document offline translation

Put the translation capability into the corporate intranet: the server is completely local, and the add-in is directly connected to the local server. The document data does not leave the intranet, is completely confidential, and can be used even if the network is disconnected, complying with corporate confidentiality and security compliance requirements.

Consult business plan View the implementation process

Data confidentiality · Security compliance · Available even when disconnected · Customizable docking

Designed for companies with high confidentiality requirements

Word / Excel / WPS The add-in connects to the local server, and the data remains completely in your intranet; available functions depend on the local model capabilities.

The server is local and the add-in is directly connected

The translation service is placed on the company's own server, and the Word / Excel / PowerPoint / WPS add-ins are directly connected to the local server, and the entire document processing is completed on the company's intranet.

Offline translation, available when disconnected

Translation does not rely on the public network and can still be translated normally even when the network is disconnected or isolated. It is suitable for office environments with strict control over network exports.

Data is completely confidential

Document data sent for translation does not leave the corporate intranet or be uploaded to any external services. The translation process and results are retained on the local server, and the data is completely confidential.

Security Compliance

The translation capability is placed in the company's own environment, which can meet corporate confidentiality regulations that have clear requirements for data export and external access.

Permanent authorization, unlimited translations

Once purchased, the authorization is valid forever. Add-in translation does not consume points, has no limit on points, and is not limited to the amount of translation. The cost of long-term use is controllable, making it suitable for long-term investment by enterprises.

Customizable docking

It can be connected to local large models (open source models) or existing model services of enterprises. It can also customize solutions and functions according to needs, and the details will be confirmed through business communication.

Functional advantages

The capability framework is consistent with the cloud version; after the enterprise version is placed on the intranet, the actual available functions depend on the local model capabilities.

  • AI Translation

    Using large model translation, the translation is more suitable for context and professional document expression.

  • translation that preserves formatting

    Pay careful attention to the layout of titles, tables, fonts, and paragraphs, and try to write them back in place.

  • One set of add-ins and five hosts

    The same installation package covers Word / Excel / PowerPoint / WPS Writer / WPS Spreadsheets / WPS Presentation, and adds a new PDF add-in to support x64 and x86.

  • Full-page translation

    Translation of the entire draft, suitable for the production of long documents such as contracts, reports, instructions, etc.

  • Bilingual translation

    The original text and the translated text are compared and displayed to facilitate proofreading and assist reading.

  • Very long documents

    Supports segmented translation of hundreds of pages of documents, suitable for large-scale documents and volumes of materials.

  • Image to Excel

    Take screenshots, take photos, identify the form and write it into an editable worksheet.

  • Image to Word

    Scanned copies, application forms, etc. are identified as editable.docx, and the layout should be retained as much as possible.

  • PDF to Excel

    Common PDF Extract tables with scans, export or write back to workbook.

  • AI Fill

    Word / WPS helps fill in the information and form content in the text.

  • Custom glossary

    Maintain the original text → translation entries, automatically apply them during translation, and keep the translation consistent.

  • Selection / word delineation / picture translation

    Supports selection translation, word delineation translation and picture translation, which can be flexibly selected according to the scene.

  • Grammar Analysis and Dictionary

    Grammatical analysis of long and difficult sentences in English; dictionary definitions are displayed when you cross words to look up words.

Local translation architecture: data does not leave the intranet throughout the process

Word / Excel / WPS The client connects to the local TopCopilot server through the add-in, and the translation request is processed by the local translation model.

Enterprise intranet boundary The data does not leave the intranet throughout the entire process and is available even when the network is disconnected

Client · Office add-in

W

Word

Translation add-in

X

Excel

Translation add-in

WPS

WPS

Translation add-in

TopCopilot local server

Receive and dispatch translation requests on the corporate intranet

  • Translation task scheduling
  • Glossaries
  • Permission control

local translation model

Local large model, translation calculation is completely completed locally

  • Open source model
  • The enterprise already has model services
Public network/external service: no documents uploaded, no external interfaces called

Clients such as Word / Excel / WPS connect to TopCopilot on the local server through the translation add-in. TopCopilot sends the translation request to the local translation model, and the translation is returned to the document along the original path; the entire process is completed on the enterprise intranet, and the data does not leave the intranet and is completely confidential.

Which companies is it suitable for?

For enterprises that have requirements for data confidentiality, security compliance, and intranet isolation, local translation is a more suitable choice.

Finance / Banking

Contracts, due diligence reports, and regulatory documents are translated, and the data does not leave the intranet to meet confidentiality requirements.

Government / State-Owned Enterprises

Multilingual processing of diplomatic documents and policy materials with private deployment and full control.

Defense / Classified Organizations

Offline translation in strictly confidential environments; documents never touch external services.

Pharmaceuticals / Healthcare

Translation of clinical documents and regulatory submissions, local processing of sensitive data, and compliance with regulatory requirements.

Legal / Law Firms

Translation of contracts and case files, consistent terminology via glossaries, and complete confidentiality of client data.

International Business / Foreign Trade

Multilingual translation of product documentation and quotations, centralized intranet deployment, and unified terminology management.

Cloud Edition vs Enterprise Edition

The Enterprise Edition focuses on data security and compliance; available features depend on local model capabilities.

Comparison Cloud version Enterprise Edition
Where translation happens SaaS cloud service Enterprise-owned server, completely local
Data flow Documents are uploaded to the cloud through an encrypted channel for processing The whole process stays in the corporate intranet without leaving the local server.
Available when disconnected Requires internet connection Offline translation, available in disconnected/intranet isolation environments
Model selection Cloud model Can be connected to local large models (open source models) or existing enterprise model services
Billing method Subscription / credits Perpetual license with no credit limits on translation; quote provided by Sales
Data control Platform-wide security policy Managed by your organization; translated document data remains fully under your control.

Implementation process

From consultation to launch, localization is completed in four steps.

  1. 01

    Sales consultation

    Contact the business department to explain the intranet environment, document volume and functional requirements.

  2. 02

    Environment assessment and installation

    Evaluate server configuration and complete installation and configuration on the corporate intranet.

  3. 03

    Integration testing and acceptance

    The add-in is jointly debugged with the local server and accepted according to the enterprise scenario.

  4. 04

    Training and ongoing support

    Provide usage training and ongoing operation and maintenance support.

Frequently asked questions

What is Word local translation software?
It means putting the translation capabilities of TopCopilot on the company's own server. The Word / WPS add-in directly connects to the local server to complete the translation. The document data does not leave the company's intranet. It is suitable for companies that require data confidentiality, security and compliance.
Does WPS support local translation?
Support. The enterprise version can cover Word / Excel and WPS Writer / Spreadsheets at the same time. The add-in connects to the local server and can also complete full-text translation, selection translation and entire table translation offline.
Does offline translation require an Internet connection?
No need. Translation is completely completed within the company's intranet. It can be used normally in network environments that are disconnected or isolated from the public network. It is also suitable for office environments with strict control over network exports.
What is the difference between Word offline translation software and online translation software?
Online translation software usually uploads documents to the cloud for processing; Word offline translation software (such as TopCopilot Enterprise Edition) puts translation capabilities on the corporate intranet. The documents do not leave the local server and can be used even when disconnected. The data is completely confidential, which is more in line with corporate confidentiality and security compliance requirements.
Are the functions of local translation and cloud version the same?
The functional framework is consistent, but the specific available capabilities depend on the local model: functions supported by the local model are available, and unsupported functions (such as image translation) will not be available. The core values ​​of the enterprise version are localized deployment, offline availability, data retention within the intranet, security compliance, and support for docking with existing enterprise model services.
How to ensure data security?
The enterprise version is placed on the enterprise's own server, and the translated document data does not leave the intranet or upload to any external services, which can meet the enterprise's confidentiality requirements.
How confidential is WPS translation?
WPS Documents in text/forms are also translated in sections by the add-in and are not uploaded in their entirety; the enterprise version puts the translation capabilities on the corporate intranet, and the translation data does not leave the intranet and is completely confidential, complying with corporate confidentiality requirements.
Is there an add-in for offline translation in Word / Excel / WPS?
Yes. TopCopilot Enterprise Edition is such an offline translation add-in. It also covers Word / Excel and WPS Writer / Spreadsheets. The add-in is directly connected to the local server and can be translated offline even in disconnected or intranet isolation environments.
What is the difference between local WPS translation and online web translation?
Online translation of web pages requires uploading documents to the cloud; WPS local translation is connected to the local server by a add-in, and the translation is completed locally. The document data sent for translation does not leave the intranet and can be used even when the network is disconnected.
What is a local-LLM-based Excel translation add-in?
It refers to the Excel add-in that puts the translation capabilities on the local server and uses local large models (open source models or existing model services of the enterprise) to complete the translation: The add-in is directly connected to the local server, and the entire table of translation data does not leave the intranet. It is suitable for enterprises with high data confidentiality requirements. Customized docking is possible, and the details are subject to confirmation through business communication.
What are the requirements for server configuration?
Depending on the document volume and concurrency scale, assessments and suggestions will be given based on your intranet environment during business communication.
Can it be connected to our existing model services?
Customized docking is possible. The enterprise version supports docking with local large models (open source models) or existing enterprise model services. The specific plan is subject to confirmation through business communication.
Is the Enterprise Edition a permanent license? Is there a point limit for translation?
The enterprise version is a one-time purchase, permanent authorization, and the authorization is valid for a long time; add-in translation does not consume points, has no limit on points, and has no limit on translation volume, making it suitable for enterprises with long-term and frequent use. The specific terms are subject to the business contract.
How to inquire about the enterprise version plan?
Add business WeChat TopCopilot-1 and explain your intranet environment and needs. We will reply as soon as possible during service hours; you can also send an email to support@topcopilot.com.

Business consulting

Need a local translation solution?

Add business WeChat TopCopilot-1, or send an email explaining your intranet environment and needs, and we will arrange a dedicated person to connect with you and provide solution evaluation and quotation.

  • Permanent authorization, no credit limit for translation
  • Service hours: 9:00–21:00 every day
  • Response time: usually within 12 hours
  • Official email: support@topcopilot.com

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